Technical Boards - Hard Winter Wheat Quality Council Charter

Date Revised: February 26, 2003

Mission, Policy, and Operating Procedure

The mission of the HWWQC is to provide a forum for leadership and communication in promoting continuous quality improvement among the various elements of the community of hard winter wheat interests. The HWWQC will provide an organization structure to evaluate the quality of hard winter wheat experimental lines and cultivars that may be grown in the traditional growing regions of the United States. The HWWQC also will establish other activities as requested by the membership. The HWWQC operates under the direction and supervision of the Wheat Quality Council (WQC).

Objectives
  • Encourage wide participation by all members of the hard winter wheat industry.
  • Determine, through professional consulting expertise, the parameters and ranges that adequately describe the performance characteristics that members seek in new and existing cultivars.
  • Promote the enhancement of hard winter wheat quality in new cultivars.
  • Emphasize the importance of communication across all sectors and provide resources for education on the continuous quality improvement and utilization of hard winter wheat.
  • Encourage the organizations vital to hard winter wheat quality enhancement to continue to make positive contributions through research and communications.
  • Offer advice and support for the U.S.D.A. - A.R.S. Hard Winter Wheat Quality Laboratory in Manhattan, KS.

Membership
  • The membership of the HWWQC will consist of members of the WQC.
HWWQC Technical Board
  • The Technical Board shall be the administrative unit responsible for managing the functions of the HWWQC.
  • The Technical Board shall consist of five members, elected from the membership, to serve three-year terms.
  • Officers of the technical board shall consist of a chair, vice-chair, and secretary.
  • Each officer serves three years in his or her office.
  • Terms start the day after the annual meeting of the HWWQC.
  • The vice-chair generally replaces the chair at the conclusion of the chair’s term and the secretary generally replaces the vice-chair at the conclusion of the vice-chair’s term.
  • Officers (normally only the secretary) shall be elected annually at the annual meeting of the HWWQC by nomination and majority vote.
  • Any eligible member may be reelected after being out of office for one year.
  • Vacancies that occur during the term of office of the members of the technical board shall be filled by nomination and majority vote of the remaining members of the technical board and the WQC Executive Vice President. The appointee will serve the remaining term of the vacancy (up to three years).
  • Exceptions to the above may be granted if voted on by the Technical Board or by majority vote of the HWWQC at the annual meeting.
Duties of the Technical Board
  • The chair shall be responsible to establish a meeting place and preside at all meetings of the technical board and Wheat Quality Council (selected elements of the General Meeting).
  • The vice-chair shall preside at meetings in absence of the chair and assume such duties as may be assigned by the chair of the technical board.
  • The secretary shall be responsible for taking minutes of the technical board meetings.
  • The Technical Board will direct the Executive Vice President of the WQC on disbursement of allocated funds.
  • The chair shall be responsible for communicating budget needs to the Executive Vice President.
  • The Technical Board is responsible for presenting budget updates to the general membership at the annual meeting.
Compensation
  • Technical Board members shall serve without compensation.
Expenses
  • The WQC Executive Vice President for some technical board functions may authorize certain paid expenses.
Hard Winter Wheat Quality Evaluation and Advisory Committee
Committee Purpose
A technical committee entitled “Hard Winter Wheat Quality Evaluation and Advisory Committee” shall be established and consist of the five technical board members and key WQC members working on hard winter wheat. Those members should include, but are not limited to:

  • The director of the USDA Hard Winter Wheat Quality Laboratory, Manhattan, KS.
  • At least one hard winter wheat breeder from the Great Plains area.
  • At least one cooperator from hard winter wheat milling or baking laboratories.
  • The senior scientist/editor responsible for the hard winter wheat quality annual report.
Evaluation and Responsibilities
  • Establish procedures and requirements for the annual grow out (if applicable), handling, evaluation and reporting of the experimental test line quality evaluation program.
  • Annual approval of the samples submitted by hard winter wheat breeders.
  • The collection milling and reporting of the experimental and check samples.
  • Distribution of samples to cooperators (member companies willing to conduct testing and baking evaluations on the samples prepared)
  • Preparation of an annual quality report.
Sample/Locations
  • Each breeder entity shall have the privilege of submitting two experimental test lines and one check cultivar each year for evaluation. If slots are available by some breeders not submitting the full allotment, other breeders may submit more than two up to a maximum of 30 samples annually.
Annual Meeting
  • The annual meeting of the HWWQC shall coincide with the annual meeting of the WQC. If for some reason the WQC annual meeting is not held, it shall be the duty of the technical board chair to establish an annual meeting time and place.
  • The purpose of the meeting shall be to discuss the results of the cooperators quality testing program, elect board members and carry on other business as required by the HWWQC.
  • The Technical Board may establish other meetings determined to be necessary.
Finances and Budget
  • The executive board of the WQC shall designate the finances required to meet the operating expenses of the HWWQC.
  • The budget shall be presented for membership approval at the annual meeting.
Amendments
  • Amendments to the policy and operation procedure of the HWWQC can be made by majority vote of the HWWQC members.
  • The proposed changes must be submitted in writing and must be in the hands of the membership two weeks prior to voting on the change.