Technical Boards - Spring Wheat Quality Council Charter

Date: 5/09/02 (Revision of 11/15/85)

Policy and Operating Procedure
The purpose of a Spring Wheat Quality Council is to provide an organization to evaluate the quality of spring wheat and durum wheat varieties and experimentals that may be grown in the traditional growing regions of the United States. The Council also shall be responsible to establish other activities as requested by the membership.

The Spring Wheat Quality Council operates under the direction and supervision of the Wheat Quality Council (WQC).

Membership
  • The membership of the Spring Wheat Quality Council will consists of members of the WQC.
Technical Board
  • The Technical Board shall be the administrative unit responsible for managing the functions of the council.
  • The Technical Board shall consist of five members elected from the membership and shall hold office for a term of three years.
  • Vacancies that occur during the term of office of the members of the Technical Board shall be filled by nomination and majority vote of the remaining members of the board. The appointee serves only the unexpired term of the vacancy
  • No member of the board may serve more than two continuous full three-year terms.
  • Officers of the Technical Board shall consist of a chair, vice-chair, and a secretary.
  • The chair may not serve more than two consecutive years.
  • The vice-chair and secretary may not serve more than three consecutive years.
  • The vice-chair generally replaces the chair at the conclusion of the chair’s term.
  • Officers shall be elected annually at the annual meeting of the Council by nomination and majority vote.
  • Any eligible member may be reelected after being out of office for one year.
  • If a vacancy of an officer of the Technical Board occurs, the remaining members of the board shall nominate and select the replacement by majority vote from their group.
  • Exceptions to the above may be granted if voted on by Technical Board and the Executive Vice President.
Duties of the Technical Board
  • The chair shall be responsible to establish a meeting place and preside at all meetings of the Technical Board and Wheat Quality Council (selected elements of the General Meeting).
  • The vice-chair shall preside at meetings in absence of the chair and assume such duties as may be assigned by the chair of the Technical Board.
  • The secretary shall be responsible for taking minutes of the Technical Board meetings.
  • The Technical Board will direct the Executive Vice President of the WQC on disbursement of funds.
  • The chair shall be responsible for communicating budget needs to the Executive Vice President.
  • The Technical Board is responsible for presenting budget updates to the general membership at the annual meeting.
Compensation
  • The Technical Board members shall serve without compensation.
Expenses
  • Certain paid expenses may be authorized for some technical board functions.
Spring Wheat Quality Advisory and Evaluation Committee
Committee Purpose
A technical committee entitled “Spring Wheat Quality Advisory and Evaluation Committee” shall be established and consist of the five technical board members and key members working on spring wheat. Those members should include, but are not limited to:

  • The project leader of the USDA Spring Wheat Quality Laboratory in Fargo, ND.
  • The seed stocks project leader in the Plant Sciences Department at NDSU
  • Spring Wheat/Durum Breeders at NDSU, SDSU, and Minnesota
  • Small Grains Extension agronomist for North Dakota
Evaluation and Responsibilities
  • Establish procedures required for the grow out, handling, evaluation and reporting
  • of the program.
  • Selection of the experimental varieties and the check variety.
  • Designating samples and locations to fit within allowed budget.
  • The milling of the experimental and check samples.
  • Preparing data on the milling
  • Distribution of samples to cooperators (member companies willing to conduct testing and baking evaluations on the samples prepared)
  • Preparation of a quality report.
Sample/Locations
  • Each member entity shall have the privilege of submitting two experimental varieties each year for evaluation. If slots are available by some members not submitting the full allotment, other members may submit more than two.
Annual Meeting
  • The annual meeting of the Spring Wheat Technical Board shall coincide with the annual meeting of the WQC. If for some reason the WQC annual meeting is not held, it shall be the duty of the Technical Board chair to establish an annual meeting time and place.
  • The purpose of the meeting shall be to discuss the results of the cooperators testing program, elect board members and carry on other business as required by the Council.
  • Other meetings determined to be necessary may be established by the Technical Board.
Finances and Budget
  • The finances required to meet the operating expenses of the council shall be designated by the Executive Board of the Wheat Quality Council.
  • The budget shall be presented for membership approval at the annual meeting.
Amendments
  • Amendments to the policy and operation procedure of the Spring Wheat Quality Council can be made by two-thirds vote of the council members.
  • The proposed changes must be submitted in writing and must be in the hands of the membership two weeks prior to voting on the change.